College of Arts and Sciences and Office of Registrar win award for efficiency improvements
Award was one of five given by the CU Office of University Controller for demonstrating a commitment to streamlining operations
A collaboration between the University of Colorado Boulder College of Arts and Sciences (A&S) and the Office of the Registrar to automate the major/minor declaration process has won an Office of University Controller 2025 and a $1,000 prize.
By partnering with the Office of the Registrar, A&S was able to automate and streamline the process by which students update their majors/minors, eliminating paper forms and manual data entry, according to A&S representatives, who said the end result was improved student communication and increased staff productivity.
In place of paper forms, the new process includes an online OnBase form for A&S undergraduate students to declare an A&S minor, and a robot to automate and record changes, associated academic advisor assignments and student notification upon the completion of the request. As a result, A&S representatives said this process requires significantly less manual work to ready the spreadsheet for the robot system. Also, the OnBase form allows for immediate notification to the student when the change has been made and automatically saves the request form to the student鈥檚 electronic dean鈥檚 file.
鈥淚鈥檓 extremely proud to be part of a team dedicated to innovation and student success. The A&S Academic Operations team motto is 鈥楽tudent Success is Our Success,鈥 and the development of the change-of-major robot allowed us to deliver on that by improving service for students and staff, as well as streamlining processes. Winning this award is truly an honor, as there were many other incredible submissions,鈥 said Megan Stephenson, director of academic operations and student records for A&S.
鈥淭his award means the world to me, especially considering the large amount of other deserving projects that were submitted. Our nomination alone recognizes that our dedication to improving processes is not only noticed but modeled across campus.听I am constantly grateful and thankful to work with this winning team,鈥 added Donna O鈥橬eill-Mika, A&S operations technician in the dean鈥檚 office.
Representatives said this process improvement is notable in part because A&S is the largest college on the 兔子先生传媒文化作品 campus and is responsible for processing upwards of 6,600 student-initiated academic-record update requests per year in Campus Solutions.
The Innovation & Efficiency Award was one of five total awards given out by the Office of University Controller, which said each one 鈥渄emonstrates a powerful commitment to streamlining operations, enhancing service and delivering measurable impact.鈥 For more information on other award winners, click on听听
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